April 5 Meeting Minutes and March 24 Board Minutes

The Gettysburg Optimist Club met on April 5, 2017 at the Refectory.

President Daryl opened the meeting at 6:30 pm with the Pledge of Allegiance and invocation. This was followed by another scrumptious dinner provided by Stacey and Staff.

After dinner President Aurand introduced our guests for the evening: Chad Allen Carr, Director of the Gettysburg Community Theater and several guests that he brought from the theater. Chad Allen described the function of the theater stressing that it is nonprofit and includes diverse members of the community. The theater offers various programs such as summer camp, classes, and volunteer opportunities. Chad introduced a musical offering including some members singing various songs. The club presented the theater with a $1500 donation.

 

 

 

 

 

 

 

 

 

 

 

 

 

Secretary Report: Fred reported that the Board of Directors met on March 24 and a summary of that meeting will be included with the minutes.

Treasurer’s Report: Tom noted that the club cleared a nice profit from the Oyster Feed.

President’s Report: Daryl said that there will be no soccer parking on Memorial Day. He also said that we need a representative from the club to attend the opening  day of Gettysburg Little League on April 22. Please contact Daryl if interested.

Golf Tournament: May 18  Bruce and Daryl reported that we need more sponsors and foursomes and asked club members to assist with this. Bruce said that a “status list” of sponsors will be sent soon. He also said that a person at the Links is donating a time share  in Puerto Vallarta, Mexico for a week. The club needs to produce a matching $2600 for this ,and Bruce suggested an auction with bids to accomplish this.

Dollars for Scholars: May 24, 7:30pm, at Gettysburg High School. Darryl said that essays for this are being received and will be judged soon.

Member Comments

Bruce said that, at this point , the club would clear $5000-$6000 from the Golf Tournament. In the past we have cleared $10000.

Walt mentioned that the High School Senior Self-Improvement Award Breakfast will be May 4 at Gettysburg Senior High School Technical School. All members are welcome. Call Walt if interested.

Tom said that the STARS organization donated $100 to the club.

Submitted by Fred

Board of Directors Meeting

The Gettysburg Board of Directors met on March 24, 2017, 6:00pm at the Appalachian Brewing Co. A summary of the meeting follows:

Plans were discussed regarding the upcoming Golf Tournament on May 18 at the Links.

Procedures for changing the club to a 501C3 nonprofit status were reviewed. Everything should be completed by September 30.

The official communication language of the club will be by email.

Contributing to the cost of paying someone to maintain the flowers on the square was discussed. It was determined that this is no longer necessary.

There was a discussion about nomination of officers for next year.

Wayne Hill offered to have the July meeting at his house on July 26.

The various groups to which we contribute funds was discussed.

Submitted by Fred