February 15, 2017 Meeting Minutes

The Gettysburg Optimist Club met on Wednesday, February 15, 2017 in the Refectory.

President Daryl Aurand called the meeting to order at 7:05pm with a Minute of Silence and Pledge of Allegiance. Everyone then proceeded to enjoy a great dinner provided by Stacey Green and staff.

President’s Report: Daryl circulated various thank you notes from organizations we support such as STARS, Boy Scouts, and Holiday Outreach. He mentioned that the scheduled speaker for the evening could not attend due to illness and will be rescheduled.

Treasurer’s Report: Tom Barako reported on funds. Tom said dues are coming in nicely and that the club is in solid financial shape.

Youth Basketball: Mindy reported that the program has two weeks left. She said that the program has been very successful.

Oyster Feed: March 14  Plans are proceeding well for the feed and everything should be ready.  Everyone is asked to bring a dessert. Bring it the night before the feed (3/3) if possible. All members are asked to come to the Gettysburg Fire House on March 3 at 6:00pm to help with the oyster padding and prepare for the feed. It would be helpful if members could notify Stacey or Wayne regarding how many tickets they have sold. This year Daryl is requesting that “PAID” be written on tickets that are sold.

Golf Tournament: May 18  We are looking for someone who would be willing run the Tournament. Please notify Daryl if interested. This year a Foursome is $300 and a sponsor is $500. A major sponsor is still needed – $1000. More information is on the website.

Soccer Parking – 5-27,28, 8/26,27- It still appears that we will not be doing the soccer parking this  year. Alternatives are being examined.

Change to 501c3 status: There was a discussion concerning changing the status  of the club to 501c3 non-profit. After thorough consideration Walt Jones moved to change the status of the club, seconded by Darlene Brown, to 501c3 status. This was approved by unanimous vote of the club. Bob Campbell volunteered to do the legal work involved. Tom Barako said that the address of the club should be his home address. It was recommended that the by-laws be amended to state that email is the official means of communication.

Member Comments

Darlene Brown mentioned that the Garden Club and Chamber of Commerce are looking for someone to do the flower watering of the plants on the square. She asked if the club could assist in the funding for this. Walt Jones made a motion, seconded by Fred Darling, that this matter be discussed at the next Board of Directors meeting. This was approved.

There is no meeting March 1.

President Aurand closed the meeting at 7:50 pm with recitation of  the Optimist Creed.

Submitted by Fred Darling